End-to-End Event Management Across Europe
From venue sourcing to final applause. We handle every detail of your conference, summit, or institutional event—so you can focus on your content and your delegates.
Not too big.
Not too small.
Just right.
Large PCOs treat events under 500 people as afterthoughts. Boutique agencies lack the infrastructure.
We've built our entire business around this sweet spot.
Single Point of Contact
One project manager, first call to final applause. No handoffs, no account managers, no surprises.
EU Institutional Expertise
Compliance, multilingual needs, stakeholder coordination—we understand institutional context.
Transparent, All-In Pricing
No hidden costs, no scope creep. We quote what we deliver, and we deliver what we quote.
Everything You Need, One Team
From initial planning through post-event delivery, we coordinate all aspects of your conference or summit.
Venue Sourcing & Management
From iconic European venues to practical conference centers, we source, negotiate, and manage the perfect space for your event.
Event Planning & Coordination
Comprehensive project management: timelines, run-of-show, speaker coordination, and on-site event direction.
Marketing & Communications
Video Production
Live Streaming & Hybrid
Print & Signage
Registration & Visitor Management
Travel & Accommodation
Auxiliary Activities
All services delivered in-house or through our vetted network of trusted partners—always with full transparency.
Our Approach
Structured process, flexible execution. Five clear stages from first conversation to post-event wrap-up.
Discovery & Scoping
We learn your objectives, constraints, and stakeholder landscape. Deep understanding of what success looks like for your event.
Proposal & Planning
Detailed proposal with transparent pricing, followed by comprehensive project plan: venues, logistics, and contingencies.
Supplier & Venue Coordination
We source, negotiate, and contract all suppliers and venues. You approve key decisions; we handle the details.
Production & Execution
On-site team manages every element from registration to closing remarks. Real-time problem-solving throughout.
Wrap-Up & Evaluation
Post-event reporting, content delivery, supplier reconciliation, and debrief to capture learnings.
Standard Event Package
Everything you need for a successful event, managed by one dedicated team.
-
Dedicated project manager
-
Event concept development
-
Venue sourcing and negotiation
-
Supplier management and contracting
-
Timeline and run-of-show development
-
On-site event coordination
-
Basic registration setup
-
Post-event reporting and reconciliation
Optional Enhancements
Add specialized services based on your event's unique requirements.
Event Gallery
Recent conferences, production setups, and on-site moments from across the EU.
EMSP Conference
The Challenge
The two-day EMSP Conference in Spain needed a trusted partner to deliver a European conference with comprehensive logistical support, from venue coordination to delegate services.
Our Solution
Our expert team provided end-to-end event management including venue coordination, registration systems, on-site management, and audiovisual production—ensuring seamless execution across all touchpoints.
The Result
Two busy days with engaging presentations and a full social programme, including yoga sessions, Madrid city tours, and dinners. Delegates experienced smooth logistics and a high-quality event throughout.
Services Delivered
Events Across Europe
Based in Brussels with a network spanning the EU. We've delivered events in Belgium, Spain, Germany, Austria, France, and beyond. Wherever your event takes you, we bring local knowledge and reliable execution.
Multilingual team
Local supplier networks
Venue expertise
Cross-border logistics
A Message From Our Founder
Matthias Tonitz
Founder & Creative Director
Let me be honest: the PCO industry is full of agencies that promise the world, subcontract everything, and disappear when problems arise. Your event becomes a line item on someone else's spreadsheet.
At LOMA, we work differently. We take on a limited number of events because we believe every one deserves proper attention. We don't hide behind account managers—you work directly with the people planning and running your event. And we're transparent about what's in-house and what we bring in from our trusted network.
If you want a partner who treats your event like it matters, let's talk.
Frequently Asked Questions
What size events do you handle?
We specialize in small-to-medium events up to 500 attendees. This scale allows us to provide the personal attention and flexibility that larger events often lack with big PCOs.
Do you work across the EU?
Yes. We're based in Brussels but have delivered events throughout Europe including Spain, Germany, Austria, France, and beyond. We have trusted supplier networks in major EU cities.
What's included in your pricing?
We provide transparent, all-inclusive proposals. No hidden fees, no surprise costs. Every quote clearly states what's included and what's optional.
Do you handle everything in-house?
We have in-house expertise for event management, video production, and live streaming. For specialized services like catering, interpretation, or venue-specific requirements, we work with a vetted network of trusted partners—always with full transparency.
How far in advance should we engage you?
Ideally 4-6 months for a standard conference, longer for complex events. We've also delivered successful events with shorter timelines when needed—let's discuss your situation.
Can you handle specific services only?
Yes. While we offer end-to-end event management, we can also provide standalone services like video production, live streaming, or logistics coordination alongside your existing team.
What happens if something goes wrong on the day?
Our project manager is on-site throughout with direct decision-making authority and contingency plans for every scenario. We don't escalate problems—we solve them.
Let's Plan Your Event
Tell us about your event and we'll prepare a tailored proposal. Then we'll schedule a call to walk through our approach—no pressure, just practical conversation about what your event needs.
Your Details Here
Why We Work This Way
Every project is different. We focus on the details upfront so the event runs smoothly and you know exactly what you're getting.
Job Applications
For job applications or freelance pitches, please email us at matthias@loma-agentur.at . Applications sent via this form aren’t reviewed. Thanks for understanding.